A lunch meeting might sound like a regular part of someone’s work schedule. But what if the lunch meeting is in, say, Hong Kong for which one has to travel from India and come back to office the very next day? Now it’s beginning to sound a bit stressful right?
Even though this is just a hypothetical tightly packed business trip, most frequent business travelers will be able to relate to this situation and all the stress that often comes as part of the package. However, the stress and hassle can be minimised, even completely wiped out from the picture, by following some very simple tips. Here are some of them:
Use Frequent Flier Programs: Frequent flier programs are any regular business traveller’s backbone. Being a brand loyalist works in this case as it gives you access to many privileges, perks and upgrades. Keep a track of the miles you have accumulated. You may track your miles through websites like AwardWallet. An easy way is to choose airline-linked credit cards as ICICI Bank Jet Sapphiro card that converts all your reward points to Jet miles automatically.
Avail of Travel Cards: Use a good travel card to maximise your convenience and safety. Banks like ICICI Bank offer travel card with multi-currency to choose from. Easy online loading of the card makes life simpler.
Airline Lounges: Find an appropriate card that gives you access to airline lounges. Lounges are the best places for frequent to unwind and relax. They also come with advantages like WiFi, helpful staffers and a quick bite to grab. Make most of the pit stops so that you don’t have to stay awake late or worry about time zone changes.
Life for Your Gadgets: First things first, make sure you have the right plug converter before leaving your country. The electricity power is not the same across the world. Avoid the panic by consulting websites like Voltagevalet.com, which show you what you need to bring before you leave home. Also, check if all your important devices can be charged via a USB connection as that avoids the hassle of carrying a whole lot of different cables. Keep a check on offers available to get discounts on Gadgets, example, check ICICI Bank offer zone to get discounts.
Power up Your Cellphone: Make sure your phone is fully charged when you set out. Update it with some useful travel apps, time zone settings and a power bank so that you are not lost in a city and can reach office on time without hassle. Make best use of your waiting time / stop-overs at airports or train stations by charging up your gadgets.
Get Data on Roaming: Make sure you are aware of your cellphone carrier’s service and data rates when traveling, especially while travelling abroad. Many frequent travelers suggest buying or renting a mobile hotspot if you need remote Internet access.
Another alternative, if you are visiting a country for a week or more, get a local SIM card, on arrival. This is possibly the cheapest solution for a single visit.
Travel Light: Most frequent travelers will vouch for the comforts of travelling minus check-in luggage. Travel as light as possible and preferably with just a carry on. Whenever possible, pack in disposable items.
Keep Your Documents Handy: Make sure you have all the necessary documents not just for your travel, but also for your work organised. It helps to have a checklist in place. Create an on-boarding routine, particularly important for long-distance flights. For example, organize all your reading material in a separate bag (within your carry-on) before you get on the plane. This will save time as you don’t have to rummage through bags to find all the things you want for the flight, while passengers wait in the aisle for this ritual to end.
Keep a copy of all your travel documents; online or physical to avoid the hassle of scouting for copies in case originals are lost.
Keep a Check on Your Expenses: It is one of the most crucial things for a business traveler. Be well aware of your company’s travel expense policy, and accordingly, keep your expenses under check and well documented. Save all the necessary bills that you have to use for reimbursement.
Remember to Pack Leisure Clothing Items: When preparing for a trip full of meetings and work-related adventures, it may be easy to forget to pack a pair of comfortable walking shoes and jeans. Try to include at least one outfit that you could wear sightseeing or for an evening out in the town. You’re not going to want to spend your entire trip in a full suit or dress.
Find Time to De-stress: Even though you are technically on work, there is no reason why you can’t squeeze in some to de-stress and do a bit of sight-seeing in a new place. Keep a map handy and a plan for possible locales that you may visit in case you have spare time.
Eat and Sleep Right: Needless to say that you need to take care of your health properly, especially if you are often on the move. Book hotels with gyms or swimming pools so that you do your regular exercise especially if the city is known for cheese and butter. You need to eat right, light and healthy, and get sufficient amount of sleep especially if you are in one of the red eye flights. Stay hydrated.
Try these tips and don’t get overwhelmed while frequent business travels. Enjoy them.